The healthcare sector is rapidly evolving, making the continuous exchange of healthcare data essential for both patient care and maintaining operational efficiency. In today’s landscape, file and data synchronization is no longer optional but a crucial requirement. This work presents a real-time data synchronization system tailored for hospital records management, enabling seamless and secure communication among healthcare users. The system uses real-time synchronization to ensure that updates made on the server are instantly reflected across all connected clients. In this work, a robust architecture is developed to support both MySQL and MongoDB databases, offering flexible data storage. It associates with Node.js and Express.js, utilizing Socket Input and Output for real-time and bidirectional communications. On the front end, HTML, CSS, and JavaScript are combined with Bootstrap to create a responsive and user-friendly interface, allowing easy data input and retrieval by healthcare users. The proposed solution ensures conflict-free data dissemination across various devices and is compared against existing methods, analyzing key metrics such as synchronization time, memory usage, and data accuracy. Overall, the system aims to enhance hospital records management through a reliable, scalable, and intuitive real-time synchronization solution.