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Purpose <p>Patient-reported outcome surveys are important instruments in sleep disorder research and routine clinical management. While web-based surveys offer logistical advantages, they often suffer from lower response rates, and their comparability to paper-based surveys remains uncertain. This single center study examines response rates and data completeness between both formats in patients with sleep disorders.</p> Methods <p>A total of 324 patients from the Sleep center at the University Hospital Dresden (2020–2023) completed baseline surveys and were assigned to a paper-based or web-based follow-up survey. Response rates and data completeness were analyzed.</p> Results <p>In this single center cohort, the paper-based survey had a significantly higher response rate than the web-based survey (58.7% vs. 32.3%), but lower data completeness (73.9% vs. 100%). The final number of fully completed surveys did not differ significantly between survey groups. Analyses show that older participants were less likely to complete the web-based survey and more likely to submit incomplete paper-based surveys. In the web-based group, women had higher response rates than men. These demographic differences must be taken into account when interpreting the survey results.</p> Conclusion <p>Web-based surveys are a feasible option for patients with sleep disorders, producing results comparable to paper-based surveys in terms of data quality. However, our single center findings highlight the the need to account for non-response bias when using either survey modality. Non-response bias may impact the generalizability of survey findings, particularly when specific demographic segments are underrepresented.</p>

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Response Rate and Completeness Status of a Longitudinal Paper- and Web-Based Sleep Survey in a Single Center Study: Consequences for Clinical Practice Based on the Analysis of Influencing Factors

  • 期刊论文

  • 出版模式：

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  • 发表日期：

    2026年4月2日

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  • Tony Sehr,
  • Sahar Frutan,
  • Hagen Malberg,
  • Martin Sedlmayr,
  • Moritz D. Brandt

摘要

Purpose

Patient-reported outcome surveys are important instruments in sleep disorder research and routine clinical management. While web-based surveys offer logistical advantages, they often suffer from lower response rates, and their comparability to paper-based surveys remains uncertain. This single center study examines response rates and data completeness between both formats in patients with sleep disorders.

Methods

A total of 324 patients from the Sleep center at the University Hospital Dresden (2020–2023) completed baseline surveys and were assigned to a paper-based or web-based follow-up survey. Response rates and data completeness were analyzed.

Results

In this single center cohort, the paper-based survey had a significantly higher response rate than the web-based survey (58.7% vs. 32.3%), but lower data completeness (73.9% vs. 100%). The final number of fully completed surveys did not differ significantly between survey groups. Analyses show that older participants were less likely to complete the web-based survey and more likely to submit incomplete paper-based surveys. In the web-based group, women had higher response rates than men. These demographic differences must be taken into account when interpreting the survey results.

Conclusion

Web-based surveys are a feasible option for patients with sleep disorders, producing results comparable to paper-based surveys in terms of data quality. However, our single center findings highlight the the need to account for non-response bias when using either survey modality. Non-response bias may impact the generalizability of survey findings, particularly when specific demographic segments are underrepresented.